Terms of use

By creating an EasySubmit account or using the service, you agree to these terms. Please also read our Privacy policy.

The service

EasySubmit provides software to help UK sole traders, landlords, and CIS subcontractors keep digital cashbook records and submit Making Tax Digital (MTD) for Income Tax updates to HM Revenue & Customs (HMRC). Features may change as we improve the product and as HMRC APIs evolve.

EasySubmit is software provided by us. HMRC does not approve, accredit, or endorse EasySubmit. You must not treat any EasySubmit feature as official HMRC advice, tax advice, legal advice, or accounting advice.

The product is intended for individuals filing Self Assessment (NINO). It is not for limited companies, partnerships, or complex schedules such as capital gains or foreign income unless we clearly enable those features later.

Pricing and trials

New accounts include a 30-day free trial with full access (including HMRC submissions where available). No payment card is required to start. After the trial, paid plans are £9.99 per month or £99 per year (GBP), unless we publish different prices at checkout. Billing is handled by Stripe; invoices and receipts are available in-product under Billing. We will confirm the plan and charge in-product before any payment is taken. Prices may change with reasonable notice for renewals. You can cancel at any time; access continues until the end of the paid period where applicable.

Acceptable use

You must not misuse the service, attempt to disrupt it, reverse engineer it except where permitted by law, or use it for unlawful purposes. You are responsible for the accuracy of data you enter and for keeping login details secure. You must ensure that anyone you invite to your EasySubmit account uses it only as authorised by you.

Your data

You retain ownership of your business and tax records content. You grant us a limited licence to host and process that content solely to provide the service. See our Privacy policy.

You should keep your own backups of critical records where appropriate. Where export or printable report features are available, you may use them to retain copies. For Making Tax Digital for Income Tax, you remain responsible for keeping digital records as required by HMRC and for retaining them for the periods HMRC requires.

HMRC Making Tax Digital

If you choose to use EasySubmit’s HMRC MTD features:

• You must complete HMRC’s authorisation process (Government Gateway / OAuth) before EasySubmit can access or submit data on your behalf.
• Authorisation grants are time-limited (HMRC commonly issues grants for up to 18 months). You may need to re-authorise when a grant expires. You can revoke EasySubmit’s access via HMRC or by disconnecting in the product where that option is provided.
• You remain solely responsible for the completeness and accuracy of information submitted to HMRC, for meeting filing deadlines, and for your tax position. EasySubmit does not provide tax, legal, or accounting advice.
• Tax calculations, estimates, obligations, and messages shown in EasySubmit are based on data held by HMRC and/or data you provide. Estimates may differ from your final liability. Where we display an estimate, treat it as indicative only.
• Where payment features are enabled, EasySubmit may start an HMRC Self Assessment payment journey using your UTR and a suggested amount from your calculation. You complete payment on HMRC / GOV.UK. You remain responsible for the amount paid and for confirming it with HMRC.
• We will send mandatory fraud-prevention header data to HMRC with MTD API requests, as required by law (including device, browser, network, and software metadata).
• HMRC may change APIs, rules, or obligations. We may update, suspend, or withdraw MTD features if needed to stay compatible or compliant.
• If you use EasySubmit together with other software for MTD (for example bridging or year-end tools), you are responsible for ensuring digital links and overall compliance meet HMRC’s requirements.
• HMRC may accept, reject, or later amend submissions according to their rules. EasySubmit is not liable for HMRC decisions, penalties, interest, or missed deadlines arising from your use of the service.

Third-party services

EasySubmit may integrate with third-party services (for example hosting, email delivery, and HMRC). Those services have their own terms and privacy policies. We are not responsible for third-party outages, decisions, or changes outside our reasonable control.

Availability

We aim for reliable access but do not guarantee uninterrupted availability. Planned maintenance or emergencies may temporarily limit access.

Limitation of liability

To the fullest extent permitted by law, EasySubmit is not liable for indirect or consequential losses arising from use of the service, including losses related to tax filings, penalties, interest, missed deadlines, or reliance on estimates or third-party (including HMRC) data. Nothing in these terms limits liability that cannot be limited under UK law, including for death or personal injury caused by negligence or for fraud.

Suspension and termination

We may suspend or terminate access if you breach these terms, or if we need to do so for security, legal, or operational reasons. You may stop using EasySubmit and close your account at any time, subject to any legal record-keeping needs.

Changes to these terms

We may update these terms from time to time. The “Last updated” date will change when we do. Material changes may be notified in-product or by email where appropriate. Continued use after an update constitutes acceptance, except where applicable law requires otherwise.

Governing law

These terms are governed by the laws of England and Wales. Courts of England and Wales have exclusive jurisdiction, except that consumers may also bring claims in their local UK courts where required by law.

Contact

Questions about these terms: hello@example.com. EasySubmit is operated by EasySubmit.

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